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What are the specifications for this product?

Directrec DR-1000 Dictation Kit

Olympus Directrec DR-1000 Dictation Kit
Product Number 141861
Shipping date: April 2006
Box Contents
Directrec DR-1000
DSS Player Software CD
Instruction Manual
Warranty Card

Model DR-1000
Recording Format DSS (Digital Speech Standard)
Recording Time SP mode: Approx. 51 KB/minute, up to capacity of storage device
LP mode: Approx. 106 kB/minute, up to capacity of storage device
Input Level -70 dBv
PC Interface USB connector A type
LED 2 colors (red and green)
Overall Frequency Response 100-15,000 Hz
Practical Maximum Output Approx. 300 mW
Speaker Built-in round dynamic speaker
Size 6.2" x 1.9" x 1.1" (157 x 49 x 27 mm), excluding protrusions
Weight 7.1 oz (200 g), including USB cable
Cable Length 8.2 ft. (2.5 m)
OS Supported Windows® ME/ Windows 2000 Professional/ XP Professional/ Home Edition
CPU Intel Pentium II class 333 MHz processor or faster (500 MHz or faster is recommended)
RAM 128 MB or more (256 MB or more is recommended)
Hard Disk Space 50 MB or more
Removable Drive 2x or faster CD-ROM, CD-R, CD-RW, or DVD-ROM drive
Sound Card Creative labs Sound Blaster 16 or 100% compatible sound card
Browser Microsoft Internet Explorer 4.01 SP2 or later
Video Card and Display 800 x 600 pixels or more, 256 colors or more
USB Port One free port

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What are the main features of this model?

The Directrec DR-1000 is a combination USB microphone/speaker handset used to dictate directly into the DSS Player digital audio software application. It records in the popular DSS (Digital Speech Standard) high-compression audio format, facilitating rapid transfer of recordings and reduced file sizes. The ergonomic design of the device fits comfortably in the hand and features buttons that emulate the function buttons of a digital voice recorder. On the face of the device are controls that perform as a mouse with pointer functions, and left and right mouse-click functions. The buttons can be programmed for user-customized operation.

The high-quality microphone is designed to reduce background sounds, resulting in a clean recording that enhances transcription performed by a transcriptionist or by voice-to-text software. The speaker on the back of the handset is positioned so that it can be held like a telephone handset, allowing playback with privacy and a low sound level so as to not disturb other workers.

The bundled DSS Player software is used to record dictation files created using the Directrec DR-1000. The software also enables the archiving of audio files into folders and subfolders. Its post-processing functions also include splitting and joining files, erasing sections of files, inserting new audio, and overwriting prerecorded files.

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Is the Directrec DR-1000 compatible with Windows operating systems?

The Directrec DR-1000 and its associated DSS Player software are compatible with Windows® ME, Windows 2000 Professional, Windows XP Professional, and Windows XP Home Edition. It is not compatible with Windows XP Professional x64 Edition and Windows Vista™.

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Is the Directrec DR-1000 compatible with Macintosh operating systems?

The Directrec DR-1000 is not supported by Macintosh operating systems because the DSS Player for Mac software contains no Directrec functions. In addition, the mouse functions in the device are not supported by Macintosh operating systems.

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How much recording time is available in the Directrec DR-1000?

The Directrec DR-1000 has no internal memory. The audio recordings are saved in a folder on the connected computer's hard disk drive. To give an indication of the potential file sizes, one minute of recording in the SP (Standard Play) mode is approximately 51 KB, and one minute of recording time in the LP (Long Play) mode is about 106 KB.

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Why does the Directrec DR-1000 use only two quality modes?

The Directrec DR-1000 is a dictation device that emulates the functions of Olympus portable dictation devices that use the DSS (Digital Speech Standard) SP (Standard Play) and LP (Long Play) audio formats. These popular formats compress the file sizes to make archiving and electronic transfer of the files more efficient.

If files are intended to be transcribed using voice-to-text software, they should be recorded in the SP mode. Then, using the bundled DSS Player software, the files can be converted to WAVE format with the properties demanded by voice-to-text applications.

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How does the Directrec DR-1000 interface with a computer?

The Directrec DR-1000 features a USB cable so that it can interface with a computer. When the DR-1000 is connected to a USB port or hub on a computer - or on a network device accessible to a computer, the DSS Player software launches. From the main window, click the File menu, then New File, to display the Remote Edit-Dictation window.

Note: The Remote-Edit Dictation window can also be launched by clicking on this icon in the toolbar:

The Remote Edit-Dictation window is used to set recording volume, quality mode and microphone sensitivity level; insert and remove Index Marks; split or join audio files; and add, overwrite or remove portions of existing recordings. The window also features a Time Axis bar, which acts as a visual reference to gauge the length of a recording, show the location of Index Marks, and track playback progress.

The Remote Edit-Dictation window must be open in order to use the remote control. To configure a computer to open this window without entering the DSS Player main window, open the DSS Player main window and clcik on the Tools menu, select Options and then click on the Directrec tab. Click on the box labeled Start Remote Edit window automatically when Dictation Module is launched. Then, click OK.

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How is the recording volume controlled?

The recording volume is controlled using the Sensitivity setting in the Remote Edit-Dictation window. Dictation is the low-sensitivity setting, and Conference is the high-sensitivity setting.

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Why is the Directrec DR-1000's USB cord so long?

Olympus is aware that dictating for hours can be tedious and sedentary. The USB cord on the Directrec DR-1000 is reinforced and long so that the dictator need not remain confined to his or her chair throughout the entire recording session.

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What are the functions of the unnamed controls on the face of the Directrec DR-1000?

The unnamed controls on the face of the device emulate the functions of a USB mouse. The ergonomic design permits operating these controls with the thumb.

The Pointing Device in the center of the DirectRec DR-1000 moves the cursor. The left button performs the same functions as double-clicking the left button of a standard PC mouse. The button on the right performs the same function as double-clicking the mouse button.

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What is the function of the NEW button on the Directrec DR-1000?

The NEW button closes an audio file so that a new file can be created. Until the NEW button is pressed, the file remains open. There is also a NEW icon in the Remote Edit-Dictation window, which serves the same purpose.

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What is the purpose of the Priority function?

The Priority function is used to tag a file as being urgent in order to alert a viewer that the file needs to be transcribed or played immediately.

Priority files are preceded by an exclamation mark are are displayed in red for greater visibility.

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Can I customize the buttons on the Directrec DR-1000? How?

Yes, the button functions can be customized using the Directrec Configuration Tool. It is accessed via a button found in the toolbars of both the DSS Player main window and the Remote Edit-Dictation window. The button's icon depicts the DR-1000 and a wrench:

Clicking on the button opens the Directrec Configuration Tool window.

The Customizing tab is selected by default. This tab features an image window and two columns: Button and Function. Clicking on an item in the Function column highlights the item in that column and also indicates which button is currently associated with that function by highlighting it in blue in the image window.

Clicking on an item in the Button column reveals a drop-down list of functions. Selecting a function and then clicking on the Upload Settings button applies the function to the button.

Any button function can be reassigned. For example, a user may not have a use for the FF (Fast Forward) button but would like to tag a recording as a Priority file while recording. The function of the FF button can be changed to Priority.

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What are Index Marks?

Index Marks are digital tags that can be inserted while recording or during playback. They are used to skip forward or backward in recordings to pre-selected points. Up to 16 Index Marks can be added to a single file.

Index Marks can be added or deleted using the Remote Edit-Dictation window. They appear as red triangles below the Time Axis bar.

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What is the purpose of the Directrec App tab?

The Directrec App tab of the Directrec Configuration Tool window is used to customize the Directrec DR-1000 controls so that its functions can be executed via keyboard shortcuts. A shortcut is a keystroke or combination of keystrokes that triggers an operation.

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I don't see any of my recordings in the folders. Why not?

Recordings made with the Directrec DR-1000 are stored in the Message Tray, which is accessed from the main window of the DSS Player software.

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How is the Directrec DR-1000 disconnected from the computer?

Simply pull the USB cable out of the USB port or hub to disconnect the Directrec DR-1000 from a computer. Because the device has no memory, it is not necessary to use the Safely Remove Hardware function.

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Our transcriptionists receive recordings from numerous users. How can they tell who is the source of the recording?

The Directrec DR-1000 can be assigned a custom User ID by changing the prefix of the file names. The default file prefix is DR1000. A new four-character prefix can be applied using the Directrec Configuration Tool.

Enter the new User ID in the User ID field on the Customizing tab, and click on the Upload Settings button. A dialog box will be displayed to indicate that the new settings have been successfully uploaded. from this point, the names of the audio files created with the Directrec on that computer will show the new User ID as their prefix.

Each user who records dictation files with the directrec DR-1000 should be instructed to create a User ID for their installation to avoid confusion regarding file sources.

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