Eligibility Details

Olympus considers grant requests for medical educational conferences, symposiums and workshops organized and operated through Independent Non- Profit Organizations such as  Non-Profit Medical Societies, Accredited Continuing Medical Education Providers, Academic Medical Center or Core Facilities (microscopy). All such events must be open to qualified health care professionals or microscopist from multiple health care facilities or microscopy centers.

The Committee
currently supports:

  • Financial support (excluding support for any meals, travel, lodging or honoraria) for independent educational events.
     
  • Short term product loans for the above-mentioned types of events occurring in Mexico, Brazil and Puerto Rico.
     
  • Financial support for Clinical fellowships coordinated by Medical Societies.

The Committee does not
currently support:

  • Non-clinical research fellowships
     
  • Clinical fellowships coordinated by universities, medical schools and/or teaching hospitals
     
  • Requests directly benefitting individual health care professionals or microscopists, or requests designed to solely benefit health care professionals or microscopists from a single institution, including institution-specific fellowships
     
  • Funds for travel, lodging, honoraria or meal expenses for any healthcare professional or microscopist
     
  • Requests to underwrite course expenses for health care professionals or microscopists
     
  • Events held in Riviera Maya, Cancun, Acapulco, Cozumel, Los Cabos and Riviera Nayarit. According to AMID’s (Asociación Mexicana de Industrias Innovadoras de Dispositivos) Code, member organizations are prohibited from providing grant funds for events held in these locations.

Process Overview

Step 1: Review Grants Process and Available Resources

Step 1

Review Grants Process and Available Resources

Step 2: Create User Account (One Time Registration)

Step 2

Create User Account (One Time Registration)

Step 3: Complete Online Grant Application

Step 3

Complete Online Grant Application

At least 60 Calendar Days prior to the event start date

Step 4: Olympus Grants Committee Review

Step 4

Olympus Grants Committee Review

Step 5: Receive Email Notification of Committee’s Decision

Step 5

Receive Email Notification of Committee’s Decision

Step 6: If Approved, Sign Letter of Agreement

Step 6

If Approved, Sign Letter of Agreement

Step 7: Provide Additional Information (If Applicable)

Step 7

Provide Additional Information (If Applicable)

Step 8: Receive Approved Grant Support

Step 8

Receive Approved Grant Support

Step 9: Complete Online Reconciliation (Medical Education Grants Only)

Step 9

Complete Online Reconciliation (Medical Education Grants Only)

At least 90 Calendar Days of the event end date


Application Requirements

Where to Apply

Where to Apply

Applicants seeking grant support must apply exclusively through our online Grants Management System. Applications submitted by any other means will not be considered.

When to Apply

When to Apply

The online registration process and application must be completed properly and submitted at least 60 days prior to the start date of the event for which support is requested.

Necessary Information to Apply

Necessary Information to Apply

The Grants Committee requires specific information about both requesting organizations and grant-related events or functions. This includes items such as Organization’s fiscal information as well as amount requested from Olympus, product support requests (only available in Mexico, Brazil and Puerto Rico), budget information, logistics and program details. For Organizations in Latin America, information can be submitted in English, Spanish or Portuguese. Financial requests and Organizations' budget details must be represented in U.S. dollars. Click here for a helpful list of recommended details and documentation to have available before starting a grant application.

Meeting Cycle

Meeting Cycle

The Committee meets every four to six weeks to review grant applications.

Committee Decisions are Final

Committee Decisions are Final

The Committee reserves the right to deny applications or to adjust support levels in accordance with its discretion. The deliberation process is confidential and decisions cannot be appealed or revisited.

Olympus-issued Letter of Agreement Required

Olympus-issued Letter of Agreement Required

When grant support is awarded, both parties are required to execute Olympus’ Letter of Agreement outlining the terms and conditions of grant support. This document must be executed prior to the start of any grant-supported program.

Reconciliation

Reconciliation

As specified in the Letter of Agreement, requestors are required to submit a reconciliation report within 90 days of their medical education program’s end date. Reconciliation data must be submitted through our Grants Management System. Failure to complete the reconciliation process will jeopardize the status of pending and future grant requests.


Resources

Grants Checklist

Helpful list of recommended details and documentation requestors may wish to have available before starting a grant application.

FAQs

Document outlining the most frequent questions regarding the Olympus Grants Program and their responses.

Registration Guide

Step-by-step guide on how to create a user account on our system.

Application Guide

Step-by step guide on how to submit grant applications.

Reconciliation Guide

Step-by-step guide on how to submit a post-program reconciliation for approved grants.

Olympus Letter of Agreement

Document outlining the terms and conditions of grant support. When grant support is awarded, both parties are required to execute Olympus’ Letter of Agreement

Olympus Grants Team

Can’t find the answers to your questions? A member of our team would be happy to help.

Grants Team Contact Information: ocagrants@olympus.com or 484-896-3939


Olympus’ Commitment

Our grants process is designed to ensure compliance with anti-corruption and anti-bribery laws such as the United States Foreign Corrupt Practices Act, which is enforced in all of the Latin American countries where Olympus does business.

Understanding anti-corruption laws is quite simple: The laws of your country and the United States (where the Olympus Grants Committee is based) prohibit companies like Olympus from making corrupt payments (or providing other items of value, such as products) to any Government Official to obtain or retain business.

In most Latin American nations, academic medical centers and core facilities (microscopy) qualify as government entities and health care professionals, microscopists and all personnel working for those institutions are Government Officials because of their employment relationships or affiliations with public hospitals, public academic medical centers and core facilities. For this reason, all applicants (health care professionals, microscopists, and any individual or personnel acting on behalf of a Requesting Organization) must understand the following:

All organizations seeking grant support must apply exclusively through our online portal. Applications submitted by any other means will not be considered.

The Committee does not make decisions based on the desire to generate goodwill from grant requestors or to reward past or future purchases, referrals or recommendations of Olympus products or services.

Olympus Grant Coordinators, not Olympus Sales and Marketing personnel or Olympus’ in-country distributors, are grant requestors’ exclusive source of information and communication for matters regarding anything related to Grants. The Olympus Grants Team should be contacted by email at ocagrants@olympus.com or by telephone at 484-896-3939. Communications with unauthorized personnel about any grants matters may jeopardize submissions.

All Olympus sales and marketing personnel and in-country distributors receive specific training advising them to remain separate and apart from matters relating to grants requests. Olympus personnel or in-country distributors may not:

  • Initiate or promote grant requests on behalf of a health care professional or microscopist.
  • Assist health care professionals, microscopist, or any related individuals or entities in applying for a grant.
  • Create any expectations or convey information of any kind regarding grant approvals or denials.

Olympus strives for compliant and ethical behavior. If at any time any Olympus Representatives engage in conduct that you know or believe to be a violation of any anti-corruption laws, you are encouraged to report the conduct to Olympus’ Integrity Hotline. (http://olympusamerica.ethicspoint.com) The Integrity Hotline is secure, confidential and anonymous. It is available 24-hours a day and offers service in multiple languages.

For additional information on anti-corruption principles relevant in grant-making, Please visit:

  • The Foreign Corrupt Practices Act, the statute
  • A Resource Guide to the U.S. Foreign Corrupt Practices Act
  • Olympus’ Keeping Our Focus: An Introductory Guide for Customers and Healthcare Professionals

Program Updates

Wednesday, July 1, 2020

COVID- 19 Update - Program Pause Update

Olympus Corporation of the Americas (OCA) is currently working through the implications of the COVID-19 crisis on our support for grant activities.

Olympus remains dedicated to fulfilling its mission as a supplier of life-sustaining medical, life sciences, and industrial industries. So that we can focus our efforts, Olympus has made the decision to begin accepting new grant requests utilizing a phased approach.

Starting July 1, 2020, the Olympus Grants Committee will begin receiving new requests for financial support only. New requests for product support will not be considered at this time. Please note that the 60-day rule remains. Therefore, the first eligible program date would be August 30. Programs must be planned in accordance with CDC and local COVID-19 guidelines.

We ask for your patience regarding possible delays in the processing of new grant requests as we resume grant activity.

We encourage interested parties to continue to check back for updates regarding expanded support categories.

Should you have any questions, please contact the OCA Grants Team at 484-896-3939 or ocagrants@olympus.com.

Registration / Application

The online registration process and application must be completed properly and submitted at least 60 days prior to the start date of the event for which support is requested utilizing our Grants Management System.

Please note: We cannot review incomplete applications. A member of the Olympus Grants Team may contact you with questions or if any information is missing. We request a prompt response so that we are able to continue with the review process in a timely manner.